(5) The hospital shall have a system of coding and indexing medical records.
Sometimes health care providers outsource this “business” to third-party companies, and sometimes the hospitals and health systems play the con game themselves.This trick is, of course, also morally and legally wrong: as the Department of Health and Human Services made clear, “The final rule adopts the proposed amendment Sec.164.524(c)(3) to expressly provide that, if requested by an individual, a covered entity must transmit the copy of protected health information directly to another person designated by the individual.” Federal Register January 25, 2013 Vol 78 No. Despite the clarity of the law, we still spend an enormous amount of time trying to pry our clients’ records out of these hospitals’ greedy little hands.(3) The hospital shall ensure that all medical records are completed within 30 days following discharge.(4) Medical records shall be retained in their original or legally reproduced form for a period of at least six years from the date of discharge or three years after the patient's age of majority (18 years), whichever is longer, or at least six years after death.